A corporate minute book is the official record of a corporation's legal and governance history. For Canadian accounting and law firms, maintaining accurate minute books for each incorporated client is both a professional obligation and a legal requirement.
What is a corporate minute book?
A minute book is a physical or digital binder containing the key governance documents of a corporation from incorporation onward — directors, officers, shareholders, by-laws, and major resolutions are all recorded here.
Required contents
A complete Canadian corporate minute book includes: Certificate of Incorporation, By-Laws, Directors Register, Officers Register, Shareholders Register, Central Securities Register, Share Transfer Register, Organizational Resolutions, Share Certificates, Consent to Act as Director for each director, and Waiver of Notice of Meeting.
Best practice additions
Beyond legally required documents, best-practice minute books also contain Shareholders' Agreements, Banking Resolutions, annual meeting minutes and waivers, any special resolutions, and a Subscription for Shares document at incorporation.
English vs French requirements
Québec's Charter of the French Language requires that Québec corporations be able to provide French-language documents to shareholders and employees. For federally incorporated companies with Québec shareholders, bilingual minute books are best practice.
How Mortacc automates this
Mortacc generates a complete, print-ready minute book as a single ZIP or PDF with one click — pulling all director, officer, shareholder, and share class data you've already entered. Available in English, French, or both. What used to take 3–4 hours takes under 2 minutes.
Manage compliance and documents for all your Canadian entities — in one place.
Mortacc tracks annual return deadlines, generates minute books, and maintains entity records across all four Canadian jurisdictions. Bilingual EN/FR. No per-entity fees.
Start your free 14-day trial →